Projects Coordinator

About The Alliance

Our goal is to make the Manufacturing Industry a safer place to work by creating a culture of safety wherein every worker safely returns home to his/her family each night. The Manufacturing Safety Alliance of BC (“the Alliance”) was established to reduce injuries in the industry. We serve a demographic of over 3000 manufacturers in BC and employ a professional team of health & safety specialists to support our members. We deliver a range of occupational health & safety advisory services, resources, training, and provide the Occupational Safety Standard Program for the Manufacturing industry in BC. We are a not-for-profit industry organization passionate about what we do and how we impact people every day. The individual we are seeking for this role needs to share this same passion to achieve success.

Job Summary

The Projects Coordinator is responsible for coordinating key projects impacting the manufacturing industry aligned with the Alliance’s goal of making the manufacturing industry a safer place to work.

This position reports to the Chief Projects Officer (CPO) and works closely with the Research Associate; and provides administration and organizational support to help deliver major projects efficiently.

Key Results Areas:

  • Administer and organize all projects led by the CPO
  • Prepare and draft project bids and proposals
  • Competent writing ability including edit skills with role to edit and review projects reports and related documents
  • Liaise with clients to identify and define requirements, scope and objectives
  • Competent in governance and ensure due process as outlined in policy and terms of reference
  • Organize, attend and participate in stakeholder meetings
  • Document and follow up actions and decisions on all meetings
  • Maintain and monitor project plans and project schedules to ensure timely completion
  • Coordinate project management activities, resources, equipment and information
  • Act as the point of contact and communicate project status to all participants
  • Ensure projects adhere to frameworks; create and maintain comprehensive project documentation, plans and reports
  • Assess project risks and issues and provide solutions where applicable
  • Stakeholder relations and coordination of communication

Key Competencies:

  • Excellent Communication Skills: ability to communicate, both written and verbal, with tact, diplomacy, sensitivity and professionalism to address complex issues
  • Independent thinking: ability to think independently, accurately and to problem solve technical and methodological issues that arise during the course of the research
  • Creative Problem Solving: looks for ways to improve activities and results by doing something that may be new and different in the organization
  • Adaptability: takes advantage of opportunities to change how work is done and to anticipate obstacles and improve service. Anticipates changing environmental demands and changes behavior accordingly
  • Relationship Building: proactively builds networks, connecting and building trust in relationships
  • Results Focused: knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other
  • Collaboration and Facilitation, Teamwork, Conflict Resolution: highly developed and demonstrated teamwork skills

Qualifications:

Essential

  • Bachelor’s Degree with at least 2 years’ experience in related field or equivalent education and experience
  • Advanced knowledge of Microsoft Office programs, database programs and related software, and social media tools
  • Corporate writing qualifications or equivalent caliber demonstration of written communication skills and experience
  • Project management qualifications or equivalent experience including scheduling and development of detailed project plans
  • Office administration education and experience or equivalent including organizational skills, multitasking and time-management
  • Ability to work effectively both independently and as part of a team
  • Ability to work on tight deadlines

Preferred

  • Manufacturing industry experience
  • Occupational health & safety knowledge, education and experience

Opportunity

At Manufacturing Safety Alliance, you’ll work in a fast-paced environment and make an impact to the lives of people in BC. Below are just a few reasons why people love working here:

  • The opportunity to work on a high-impact area and to deliver on a vision that is already defining the future of occupational health and safety
  • A fun, high-caliber, team that trusts you and gives you the freedom to be brilliant
  • A competitive remuneration package with immediate extended health and dental benefits
  • RRSP option on completion of probationary period
  • Fitness Benefit reimbursement to maintain a healthy lifestyle
  • Business mileage allowance
  • Positive workplace culture and commitment to work-life balance
  • Professional learning and development opportunities