Welcome to your Exhibitor Kit for Make It Safe Vancouver 2023 | LIVE + ONLINE. Please review all the sections below which outline the details for both events, and how to maximize your exhibitor experience.
7:00am | Registration Opens
8:45am - 9:00am | Opening
9:00am - 9:45am | Keynote
9:45am - 10:00am | BREAK
10:00am - 11:00am | Breakout Session
11:00am - 11:15am | BREAK
11:15am - 12:15pm | Breakout Session
12:15pm - 1:15pm | LUNCH
1:15pm - 2:30pm | Breakout Session
2:30pm - 2:45pm | BREAK
2:45pm - 3:45pm | Breakout Session
3:45pm - 4:00pm | BREAK
4:00pm - 5:00pm | Breakout Sessions
5:00pm | Closing
Review the floor plan to choose which booth you'd like for your organization. Booths are allocated on a first come first serve basis and will be noted as SOLD once the booth is no longer available. Please note, the conference organizers reserve the right to change or alter the floor plan without notice, and will communicate any changes with each organization.
Changes to the floor plan may be required based on; fit, booth set up, change of layout requirements, access routes, etc. We will do our best to ensure no changes are made however cannot guarantee it.
- 8' x 10' open booth space to set up in (no pipe and drape provided)
- (1) 6' table + Linen
- (2) Chairs
- Power Access *(please bring your own extension cord)
- Food and drinks onsite
Please work with your conference organizers to finalize your booth placement and needs.
777 Columbia Street
New Westminster, BC, V3M 1B6
LOAD IN* | October 12, 2023 | 12:00pm - 8:00pm
SHOW HOURS | October 13, 2023 | 8:00am - 5:00pm
LOAD OUT** | October 13, 2023 | 5:00pm - 8:00pm
*The loading area is located in front of the Anvil Centre (777 Columbia Street). Please use the curb lane/load in area for your load in.
1. Please allow for 2-3 cars to fit into the loading area at all times.
2. The load in area is right in front of the Anvil Centre - glass sliding doors. These doors will be open/unlocked for you to load in your booth
3. Ensure you lock your car whenever you are inside the building
4. Please confirm your load in time with Anna to ensure we have enough parking for each exhibitor.
**After the conference, many exhibitors will be dismantling their booth and looking to move out at the same time. Please be mindful that the load in area only has space for approx. 2-3 cars. Exhibitors are welcome to use that area on a first come, first serve basis, but can also use the elevators to take them down to the parkade level.
Anvil Centre has (3) three levels of underground parking with 270 stalls. Parkade access is on Eight Street.
Hourly Rates: 1 hour: $2.75; 5 hours: $7.50; 10 hours: $12:00
Your registration details will be emailed to you once your contract has been finalized and signed. The registration details are shared with the primary contact from each company, and include both LIVE + ONLINE event details.
Depending on your agreement, exhibiting company receives 2 x exhibit passes for their LIVE exhibit booth and 2 x passes for their ONLINE exhibit booth (when applicable). These passes are for exhibitors only and not to be used for attendees. Food and drinks are included with your LIVE pass.
We are partnering with PheedLoop for Make It Safe 2023. A link will be emailed to you with your exhibitor log in details to start work on creating your virtual booth. The process is very easy as you upload your marketing material, images, banners, link videos and upload documents, and let the system do the rest.
Link your registration to your booth so that attendees can easily connect with you if they have questions. Use the live count to see how many virtual visitors you have at your booth, and connect with them personally via the chat or video function. Actively engage with the main chat feed and perhaps provide a prize for those who "attend" your booth!
Operation of exhibit displays are governed by the following Rules and Regulations, in conjunction with those agreed to on signing your sponsor/exhibitor contracts. These rules are designed to ensure safety and fairness to all exhibitors. The Alliance reserves the right to refuse entry to, or have removed at the exhibitor's expense, any display which is not in accordance with these rules. If any doubt exists regarding your booth set up, please contact the conference organizers to confirm your set up and requirements.
Floor & Wall Damage:
Painting, nailing, drilling or screwing items into the walls, floors or any other part of the building is not permitted. All displays must be self-supporting
Soliciting, Samples & Souvenirs:
Distribution of samples, souvenirs and promotional material and soliciting of business' is allowed on the exhibit hall, in the atrium, in session rooms and all areas occupied by the Make It Safe Conference. Please ensure all items being handed out are related to health and safety and do not go against the Alliance's mandate.
Fire Regulations & First Aid:
Please refrain from using any flammable materials in your booth construction and décor and note all the emergency exits near you should an emergency occur during the conference. Please use the closest Emergency Exit as required. There is an MSABC staff member, Anvil Centre staff member and St. John Ambulance representative available for First Aid assistance.