*Industry/Sector (BC Safety Charter Steering Committee)
The Committee shall consist of the Board Chair, the Chief Executive Officer and at least three members appointed by the Board. The majority of its members shall be Board appointed members who are deemed by the Board to be independent of management.
At least one member of the Committee should retain expertise in:
In addition one member should have experience in:
The Chair of the Board shall chair the Committee except when it is dealing with the appointment of a successor. In this instance the Secretary-Treasurer will be invited to chair the Committee.
The Committee will operate with a quorum of three, the majority of whom shall be independent Board appointed members. The Committee will have a recording secretary at all meetings. The Committee should use consensus where possible to make decisions but in the event that consensus cannot be reached the issue shall be determined by a majority vote of the committee members present. Non-members may be invited by the Committee to attend meetings but no person other than the members of the Committee is entitled to be present.
The Committee is a standing committee of the Board as approved within the Bylaws. Committee members serve an initial two year term; they may be reappointed to the Committee for a maximum of three terms.
Nominations Committee Meetings
The Committee will meet when required to facilitate the process of identifying, pursuing, interviewing and selecting the most qualified nominee(s) for election to the Board and Board committees.
To accomplish this objective the Committee should meet at least 4 times per year. (Note: the Review and the Recruiting meeting may be combined.)
Recommendations to the Board on nominations for board/committee candidates
The Committee reviews the procedures that will be used during the selection meetings. This includes reviewing details of the procedures to be followed for interviewing and discussing candidates, and selecting nominees. There are no minimum requirements in regards to the number of nominations for each vacancy.
Nominee Selection Process
The Committee will complete deliberations following each interview and vote on the nominees at the end of the interview session. The nominees selected by the Committee will be forwarded to the Board to review the potential candidates and accept or refuse the recommendations from the Nominations Committee.
All meetings will be duly recorded and minutes drafted by the Committee Secretary. The minutes will be circulated to the Committee members before a final copy is submitted to the Board.
The Committee will prepare an annual report to the Board that will include the following:
The report will be presented by the Board Chair.
The Chair will also ensure that on appointment to the Board, directors receive a formal letter of appointment clearly setting out what is expected of them in terms of time commitment, committee service and involvement outside Board meetings and that they undergo an appropriate induction process.
The Chair of the Nominations Committee directs the activities and presides over all meetings of the Committee. If the Chair is unable to attend the meeting, the most senior committee member present is required to assume the responsibilities of the Chair.
The Secretary is a staff position provided by the Manufacturing Safety Alliance of BC. He/she is responsible for all business aspects of the Committee.
If a position becomes vacant at any time after the AGM has taken place, the Committee can recommend the appointment of a replacement following due process. This process includes the following steps:
The Committee shall review its performance and terms of reference at least once a year to ensure that it is operating at maximum effectiveness and recommend any changes required to the Board for approval.